Writing emails used to take a considerable amount of time, but no longer. AI email writers make it fast and easy. Here is how to go about using online AI tools to get expected outcomes.
Writing professional emails to clients, colleagues, friends or prospective customers can be done quickly with AI tools for email writing. The Instaoffyz AI email writer makes it super-fast: select the parameters and hit the Generate button.
What to enter while creating an AI emailer: Simple Form
To field: This will tell ChatGPT who is receiving the email: a customer, colleague, prospective client, etc.
The AI for drafting email will accordingly select its words and tone of voice. For eg., an email sent to a customer will sound different from one sent to a working colleague.
From field: Enter who is sending the email: ideally this should be the designation of the sender, such as customer executive, sales manager, etc.
This will tell ChatGPT on whose behalf to compose the email. The AI engine will accordingly choose its words. For eg., an email sent by a customer executive will sound very different from one sent by a teacher.
Email Category: Select what kind of AI email is to be written.
Currently, there are 11 email types to choose from.
Pointers: This is the place to enter any specific points, ideas, information or the key message that should be included in the email.
Here is a sample AI email form and output:
In the detailed form, users get to enter more specific information to create just the right email they want.
In addition to the above, they can share any specific directions for creating the AI email. For example, start the email with an apology, or end with a call to action.
Creativity level: Since emails, especially those in sales and marketing, require differing levels of creativity and expression, users can select the level they want: Low, Medium and High.
The prompt that is generated will carry different “temperature” values that determines how “normal” or “out of ordinary” the generated text will be.
The free AI tool for email writing saves time and effort. The generated email can be re-edited for clarity and focus.
Instaoffyz offers free 7,500 words to all users to try out the ChatGPT AI engine at home and work. Don’t forget to buy more points as and when needed.
A human proofing service is also available for emailers at a small price. Simply click on Send button to automatically send the generated content to a proofreader. The email will be proofed and lightly edited and sent back to the user’s email id.
A look at AI automation that is changing work processes
It is quite possible and in fact very easy to use AI like ChatGPT to automate email replies based on user feedback or email. For example, sales can automate their email service to customers – the AI will be fed the user message from where it will be instructed to extract the mood and sentiment of the user feedback, or extract the problem faced or the important issue, and accordingly reply to the message with an email. It is also possible to classify the feedbacks and messages in terms of which department or area they fall under, and instruct the AI to send relevant replies. This level of automation is set to transform virtually every industry in the world.